ARTICLE
I MEMBERSHIP
The membership of the
Association shall be those communities who have been elected to
participate.
Initially these shall be the towns of Henniker, New Boston and Weare.
Additional
communities may be added as members by majority vote of the members of
the Board
of Directors.
ARTICLE
II GOVERNMENT
The affairs of the Association
shall be managed by a board of as many directors as there are member
communities, initially three, each of whose term of office shall be
until
replaced by the representative municipality. Each community’s
Director shall
be appointed by the Athletic Committee of the member town. Or if no
such
committee or its counterpart exists in that community, then by the
Board of
Selectmen for the member community or any other sponsoring organization
recognized by the Board of Directors. A director shall be deemed
replaced upon
the Association receiving written notice from the community or
sponsoring
organization of nominations of the successor director.
Additionally, the board of
directors representing the member communities and sponsoring
organizations may
elect at-large board members. These at-large members will not have any
vested
interest in the operation of any particular program or team. The
At-Large
members will be elected annually. At-large members will be voting
members of the
board.
Meetings of the Board of
Director shall be held quarterly, or more often as called by the
president. The
President shall call a meeting if requested in writing by a majority of
the
Board of Directors.
At the last quarterly meeting
in the calendar year, the Board of Directors shall, by a majority vote,
elect
four officers of the Association, namely, the President, Vice
President,
Secretary and Treasurer. The At-Large members will also be elected at
this
meeting.
The Board shall adopt such
rules and regulations as it may deem appropriate. It shall have
oversight of all
league affairs, and shall have the final right of approval of the
coaches, game
officials, and any other personnel associated with the Association.
Such
approval may be withdrawn at the sole discretion of the board. Such
rules and
regulations shall be kept as part of the leagues official minutes.
ARTICLE III
FINANCES
The Board of Directors shall be
responsible for the financial affairs of the Association.
Each town or sponsoring organization shall be solicited
for funding
prorated on the basis of the number of teams fielded.
If a town or sponsoring organization does not provide its
share of
support, the number of its teams shall be proportionately reduced.
In
the
event of dissolution, the assets of the Association shall be divided
equally between the number
towns and sponsoring organizations.
ARTICLE
IV DUTIES OF OFFICERS
Duties of the
President:
The
President shall be the Chief Executive Officer of the organization,
preside at all meetings, and be Chairman of the Board of Directors.
He shall call meetings as outlined above, and shall
appoint and supervise
the functions of the various committees.
Duties of the Vice
President:
The Vice President shall perform the duties of the President
if for any reason
the President is unable to perform his duties, and shall have the same
authority
as the President.
The Vice President should carry out all other duties or
assignments as may be delegated by the President.
Duties of the Secretary:
The
Secretary shall keep an accurate and up to date
record of the proceedings of the Association and shall
conduct such other business as is necessary fir the welfare
of the association. The
Secretary
shall provide minutes of each regular meeting, which shall be available
for the
inspection of all Directors and representatives of the member
communities.
The minutes should state time and location of the next
regularly
scheduled meeting of the board.
Duties of the
Treasurer:
The
Treasurer shall pay all accounts by check countersigned by himself and
the
President, or one other officer as delegated.
The Treasurer shall keep an accurate and up to date record
of all monies
received. This
record is to be
available for review by representatives of the member communities.
He shall prepare and file, in a timely manner, such annual
reports as may
be required by federal, state or local authorities.
Vacancies:
The Directors shall have the authority to fill
any vacancies which my
occur in the Association except that of Director,
which must be filed by the member communities as outlined above.
Amendments:
These bylaws may be amended by a minimum
two-thirds majority of the
entire Board of Directors.